/ How do you write an Official eMail?
Is there a formal way of composing an email to an organisation, or is it just a free-for-all with how they are composed?
I believe it must start with "So" and conclude "Just sayin".
I actually LOLed at that :-)
If you capitalize the letters before the @ sign your email will be higher ranked in their inbox.
If you use # instead of @ in the e-mail it always looks more professional and will be marked urgent.
Here you go.
My top tip is not to use an e-mail address such as Lemmibondageloverwhiprodent@hotmail.com
we auto delete your emails because of the content not the address. Although admittedly hotmail is fairly repulsive
> Here you go.
> My top tip is not to use an e-mail address such as Lemmibondageloverwhiprodent@hotmail.com
I may actually use that as a spam address one day. :-)
But seriously, do you start with Dear sir or Dear Mr Smith?
And do you end with some formality or something less formal like Cheers?
It gets even more tricky when you have to reply to companies and their official place to comment is a teeny-tiny box that just magically keeps scrolling where you haven't got a clue what you've typed?
Or is it still a form of communication that is still evolving and as such there isn't a standardised etiquette?
I'd not use Dear Sir or equivalent, I would include any reference right at he top, eg insurance policy number if emailing your insurance company, etc
I always finish with Regards, <my name>
If it's a run-of-the-mill email to a client, supplier or similar, I start with 'Hi [name]' and end with 'Best Regards, Mark'. If it needs to be 'formal formal' I find it harder to judge, but usually fall back to 'Dear [name or Sir/Madam]' and 'Yours Sincerely/Faithfully]' like you would with a letter.
With regards to annoying tiny scrolling text boxes, use a word processor and copy/paste into the box when you're happy with what you've written.
Emails to friends and family are much less formal.
Blah blah blah.
Yours sincerely (or Kind regards)
All my emails get a lot of attention. They are not chat. They are permanently recorded written communications. I will spend a long time creating a message that I hope the recipient will respect and understand.
All my email have proper subjects, sometimes with 2 or 3 sections to it separated by dashes or colons.
They are all topped with Hello and tailed with Regards.
I will use sub-headings in capitals if necessary. (No italics or bold because I do not know what software it will be read with.)
Thunderbird has good spelling dictionaries in a range of languages. I use Visualk Thesaurus to get a handle on those tricky meanings.
All links are introduced by a preceding complete sentence.
I often include other contact details as appropriate.
> If you capitalize the letters before the @ sign your email will be higher ranked in their inbox.
I thought that email addresses were case sensitive, and if I got caps and lower case characters mixed up then the email would bounce. I just experimented and, wow, it does not matter if the shift key is used or not.
Not sure about getting mail ranked higher in the in-box as I don't get that much mail to test this.
Nice tip to know though.
Surely it depends how the recipient has their inbox set up. Mine is always arranged by the time it arrived, otherwise I get completely befuddled.
I suspect bygone age - I've contacted the kid's consultant by email after I couldn't track her down by phone.
Mind you, I was rather perturbed the local (?national) GP email system doesn't appear to tell you if a message is undeliverable (eg wrong spelling of a name that has two variants), it just swallows it without trace. I can imagine that's led to stuff being lost, and hence a reluctance to rely on it....
ah someone is taking the piss.
As a more helpful hint for personal use you can often insert in punctuation without it changing the email.
So for example with gmail the . is ignored. Which means you can use it in an email address on a site to uniquely identify them
L.firstname.lastname@example.org can be UKC
Le.email@example.com can be UKB
Likewise plus can be used in the same manner but to append entire words.
would still go to your main email address. However that is a tad less subtle in use.
You might be better off with just a couple of lines stating its about job xyz please find attached a Covering letter and CV (and attaching a pdf of your covering letter along with your CV). Reasoning being it prints of nicer and the person recieving the email is probably not going to be your interviewer and will want to download and circulate your relevant docs.
This is what the standard says:
"The local-part of a mailbox MUST BE treated as case sensitive. Therefore, SMTP implementations MUST take care to preserve the case of mailbox local-parts. Mailbox domains are not case sensitive. In particular, for some hosts the user "smith" is different from the user "Smith". However, exploiting the case sensitivity of mailbox local-parts impedes interoperability and is discouraged."
Local part is the bit before the @ symbol and the domain is the bit after.
The above means that firstname.lastname@example.org and john.smith@JONES.COM are the same whereas John.Smith@jones.com and email@example.com are not. However most, if not all, mail servers treat everything as lower case to avoid confusion.
And to whoever suggested MS Publisher templates - please stand up against this wall so that I can shoot you!!
E-mails aren't as formal. I usually write the following.
Dear Full Name ## Leave of Mr/Miss/Mrs/Ms but include titles that are earned, like Dr, Sir, Prof, Lt ect...
Thank you for .... ## Always thank them for something, even if they are a useless pain in the arse
Body of message
Regards / Warm Regards / Kind Regards ## There are too many variants.
Your Full Name
## Included by Automatic signature
Your job title
Company you work for
Also, subject is important. If you're doing it right, then your recipient could just read the subject line and ignore the rest of the e-mail.
Please help, I have been kidnapped, and I need money...
I need your bank details, as you have won.....
Having arousal problems? Viagra at cheap......
> E-mails aren't as formal. I usually write the following.
> Dear Full Name ## Leave of Mr/Miss/Mrs/Ms but include titles that are earned, like Dr, Sir, Prof, Lt ect...
> Should we therefore ignore acknowledging tossers like Lord, Right Honourable, and other inherited( or bought) titles?
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